I don’t know about you but I sometimes feel I spend more time working in Microsoft products like Word, Excel and Outlook than I do in SAP. I realize this is the nature of the beast. And for a project, big or small, to be successful all the documentation has to be completed.
More than once when creating a Word document I’ve went to insert a matrix copied from Excel only to discover it was too wide for Portrait view in Word. Now no one want to look at a 25 page word document in landscape. If for no other reason than it just seems weird.
If the matrix is close to fitting I will tweak the column widths until it fits. But there are times with no matter how much you tweak the matrix just won’t fit in Portrait view.
When the matrix just won’t fit in Portrait view you can change one (or more) pages of the portrait document to landscape view and then change the document back to portrait for the rest of the document.
In a lot of my blogs I mention that you need to have, “strong knowledge of SAP” or “Good understanding of Excel”. But for this trick all you need to do is follow the below steps and everything should work as expected. But with that said it night quite as simple as clicking on the page and choosing landscape. That will change the entire document.
Screen shot of portrait document with a landscape page in the middle
Steps – Change Page to Landscape
- Go to the bottom of the last portrait page before the page you want to be landscape.
- Menu – PAGE LAYOUT > Breaks > Next Page
Using “Next Page” to create the page break is crucial to ensuring this “tip” works as expected.
- Go to page you want to change to Landscape.
- Set Page to Landscape: Menu – PAGE LAYOUT > Orientation > Landscape
- Go to bottom of last page you want to be landscape and create “Next Page” break (step 2 above)
- Set Page to Portrait: Menu – PAGE LAYOUT > Orientation > Portrait (see step 4 screen shot)
Again, very important that you use “Next Page” to create the page break. If not all page layouts will be changed.
The above steps can be created as often as needed within a document.
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The author, Ray Hornbrook, has over 18 years of SAP functional and technical experience. Ray started his career in SAP as a Subject Matter Expert (SME) for a SAP implementation in 1998 and is now a Senior Level SAP Consultant. Since Ray has worked both sides of SAP, business end user and IT professional, he is able to communicate effectively with both IT and Business team members. Having a background as an SAP business end user has helped Ray greatly in his consulting career. The business background helps him better communicate with the business members of the team. As well as helping bridge gaps in communication between the IT and Business team members.
To find out more about Ray Hornbrook please check out his LinkedIn profile by clicking HERE.
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