Alright my SAP Compadres this time we are going to dive into the shallow end of the SAP configuration pool. More specifically this Blog is about setting up your system to allow the reversal of a goods receipt after the invoice has been posted.
I would guess if this blog has caught your attention then you are probably familiar with SAP’s three way match process for Purchase Order, Good Receipt and Invoices. But just in case here is a quick overview.
Purchasing 3 Way Match – If the quantities and prices on all three documents (Purchase Order, Good Receipt and Invoices) match then the invoice can be paid. There are some variations to this because tolerances can be set but this is the overall concept.
Three way match is an SAP best practice but it is more importantly a best practice in regards to Accounting processes.
Why the 3 way match is important to this Blog in that most Companies that use the 3 way match do not allow for a Good Receipt reversal once the Invoice has been posted. Not wanting to make this into a three way match blog, may do that one later, but the main reason for not allowing the GR reversal on a three way match is to keep from paying for something you did not receive or are sending back. And if you boil it down it is to keep people from taking the easy way out in regards to adjusting their inventory.
If your system is not configured to allow the reversal of a goods receipt after the invoice has been posted then the invoice would need to be deleted before the GR reversal could take place.
For most companies NOT allowing the reversal of good receipt after an invoice is posted is probably the best practice. But there are exceptions and if you company has decided to allow the GR reversal after an invoice has been posted then the configuration changes discussed in this Blog will need to be implemented.
If you company has decided to allow GR reversals when invoice is posted please continue reading.
As I have mentioned in the past my goal is that any knowledgeable SAP person can successfully use the following information, however this is not a step by step instruction manual and does require a good understanding of SAP MM configuration and overall SAP 3 way match process.
Configuration – Allow Reversal of Good Receipt with Invoice Posted
Transaction OMBZ (For GR-Based IV, Reversal of GR Despite Invoice)
Menu Path: IMG > Materials Management > Inventory Management and Physical Inventory > Goods Receipt > For GR-Based IV, Reversal of GR Despite Invoice
The configuration is a simple as selecting the RevGR Desp. IR column.
Once selection indicator has been selected hit save.
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The author, Ray Hornbrook, has over 18 years of SAP functional and technical experience. Ray started his career in SAP as a Subject Matter Expert (SME) for a SAP implementation in 1998 and is now a Senior Level SAP Consultant. Since Ray has worked both sides of SAP, business end user and IT professional, he is able to communicate effectively with both IT and Business team members. Having a background as an SAP business end user has helped Ray greatly in his consulting career. The business background helps him better communicate with the business members of the team. As well as helping bridge gaps in communication between the IT and Business team members.
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